Multidisciplinary Team Meeting Coordinator
Employment Type: Permanent Part Time
Position Classification: Administration Officer Level 4
Remuneration: $39.43 - $40.33 per hour plus superannuation
Hours Per Week: 25
Requisition ID: REQ687454
Location: Westmead Hospital
Applications Close: 1 September 2026 - 11:59pm
About the opportunity
Are you looking for a role where your administrative skills can make a genuine difference? NSW Health Pathology is seeking an enthusiastic and professional Administration Officer to join the Tissue Pathology & Diagnostic Oncology Department at Westmead Hospital. This position offers the opportunity to be part of a dynamic and supportive team within one of Australia's leading pathology services, contributing to the delivery of critical diagnostic services that support clinicians and patients across Western Sydney and throughout New South Wales.
Working in a busy referral laboratory, you will play an important role in keeping operations running smoothly, providing high-quality administrative support and helping ensure timely and efficient patient care. This is an ideal opportunity for someone who enjoys variety, values teamwork, and wants to be part of an organisation that has a direct impact on the health and wellbeing of the community. The position is part-time, requiring attendance five days per week, with shifts of five hours per day. If you are organised, adaptable, and passionate about delivering excellent service, we encourage you to apply and become part of a team dedicated to improving health outcomes across NSW.
What you'll be doing
The Tissue Pathology MDT (Mutli-disciplinary Team) and Clinico-Pathology Meetings Coordinator ensures that requests for case presentation at CPC (Clinico-Pathological Conference) and MDT (Mutli-disciplinary Team) meetings are managed in a manner that facilitates the timely review of cases by pathologists prior to presentation at the meeting and discussion of the case with the clinical teams.
The incumbent manages the retrieval (internal and external), tracking and preparation of all material, facilitates billing for CPC and MDT activities, is the primary contact for meeting requests and liaises with other MDT Coordinators, manages meeting facility bookings and maintains records of all CPC and MDT activity.
What we can offer you
Financial Benefits - Generous salary packaging options and other fringe benefits
Work-life Balance - Up to 12 additional days off per year in addition to Annual Leave (for full-time employees)
Professional Growth - Learning and development opportunities, including in-house training with RTO My Health Learning
Health & Wellbeing - Fitness Passport gym discounts and Employee Assistance Program (EAP) for staff and families.
Interested in joining Australia's largest public pathology service? Apply now by addressing the following questions:
- Demonstrated experience in a high demand, diagnostic Multi-Disciplinary Team & Clinico-Pathology Meetings Coordinator role including the management of diagnostic Anatomical Pathology material.
- Demonstrated ability to plan, prioritise, organise and perform a wide range of administrative tasks relative to MDT & clinico-pathology meetings management, workflow and resources.
- Excellent interpersonal and communication skills including strong written and verbal English and be capable of professionally liaising and working with a diverse range of stakeholders (internal and external) using different modes of communication.
- Demonstrated strong customer focus and commitment to providing exceptional service to all clients (internal and external to the organisation).
- Demonstrated commitment and understanding of quality in the context of ISO 15189 accreditation and requirements relevant to the role (retention of records and tracking).
- Demonstrated computer competency including Microsoft Office applications with experience in Health Information Management Systems (ie. Laboratory information Systems).
- Demonstrated ability to work autonomously and contribute to a team with strong time management and problem solving skills.
- Ability to work flexible days and times as required for service provision.
More principles and policies are being established to support hiring managers identify AI formed responses. We may not progress applications if we don't feel you have spoken to your own experiences and demonstrated your capabilities without AI assistance.
Information for applicants
NSW Health Pathology is an equal opportunity employer committed to an inclusive workplace. We value, and welcome all suitably qualified applicants regardless of age, background, disability, sexual orientation or gender identity.
NSW Health Pathology is committed to providing accessibility and reasonable accommodations and ensuring our recruitment process is flexible, inclusive, and free from barriers, promoting equal opportunities for all to succeed. Please reach out if you need adjustments.
NSW Health Pathology is committed to growing the Aboriginal workforce in public health. For Aboriginal candidates, support is available through the Stepping Up website
You must have valid working rights in Australia for the duration of the appointment to be eligible to apply.
All workers must meet NSW Health's vaccination and screening requirements before starting employment. See PD2026_004 for more detail. The preferred candidate may be required to undergo a functional assessment prior to appointment.
An eligibility list may be created for similar vacancies in the future.
We encourage applicants to submit responses that reflect their own experiences and perspectives.
Need more information?
1) Click here for the Position Description
2) Find out more about applying for this position
3) For role related queries or questions contact Udip Adhikary on [email protected]
To learn more about NSWHP please visit "Life at NSW Health Pathology" or connect with us on LinkedIn!
