Administration Officer

Role title: Administration Officer

Role type: Maximum term, full-time (maternity leave cover until April)

Role grade: Administration Officer Level 2, (Year 1-2)

Department and location: Health Information Services, St Vincent's Hospital, Darlinghurst

Salary: $69,272.27- $71,570.21 + super +salary packaging

Welcome to St Vincent's Hospital Sydney

Join a team built on a proud legacy of world-class care, true compassion, and deep community roots.

Founded by the Sisters of Charity and powered today by St Vincent's Health Australia, the Sisters' legacy of compassionate service is our living heartbeat. As Sydney's premier and iconic inner-city public hospital, we serve the entire population, providing world-class care to all people, including the most vulnerable in our community. Across our renowned precinct, we feature cutting-edge programs and surgery infrastructure, fostering clinical excellence and professional growth.

Located in the vibrant heart of Darlinghurst, we are positioned just minutes from Kings Cross station, with direct, high-frequency bus connections from the east, and seamless links from Gadigal and Museum stations right to our doorstep.

Read on to explore this exciting role and the fantastic perks waiting for you here

About the role

Keep medical records accurate and up to date - prepare, scan, file and quality-check patient records within the Scanned Medical Record (SMR) system.

Support medical transcription - assist clinicians and external stakeholders with the iMedX Transcription system and related applications.

Manage patient correspondence - ensure letters and medical information are processed accurately and sent promptly to the correct GP, clinic or healthcare provider.

Handle sensitive information with care - maintain confidentiality and accuracy when working with patient and medical records.

Work as part of a collaborative team - liaise with clinicians, Social Work and multidisciplinary teams to locate, track and retrieve medical records while providing flexible administrative support.

About you

Previous clerical or administrative experience, ideally within a healthcare setting

Strong attention to detail with the ability to work flexibly and accurately

Excellent communication skills, including professional phone manners and customer service focus

Proven ability to manage competing priorities and work efficiently in a fast-paced environment

Experience scanning medical records, with data entry or record processing skills highly regarded

What we can offer you

Exceptional Rewards: Competitive pay and not-for-profit salary packaging to maximise your income

Seamless NSW Health Mobility: Smooth transfer of your qualifying service and leave entitlements

World-Class: Be part of a renowned precinct alongside the Garvan & Victor Chang institutes

Excellence: Premier heart/lung transplant program, advanced robotics, & pioneering HIV/AIDS initiatives

Cutting-Edge Oncology: Deliver advanced cancer care and trials at the renowned Kinghorn Cancer Centre

Community: Support vital programs for First Nations, homelessness, mental health, & drug and alcohol care

Professional Advancement: Accelerate your career with study leave and Curran Foundation scholarships

Health & Wellbeing: Fitness Passport, discounted private health, & cultural recognitions and celebrations

Sponsorship / work rights for Australia

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

How to apply

The closing date for applications is 04 September 2026

Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

Respectfully, this role is not open to recruitment agencies
For more information, and to apply click here