Posted 12 August, 2026
Administration Assistant
Jet Aviation
RAAF Base Williamtown,NSW,AU,2314
Full Time
Reference: 118_655926_1369122757
Your Opportunity
Jet Aviation Defence is seeking an organised and proactive Administration Assistant to support the Senior Maintenance Manager and the effective administration of the PC-21 Programs at RAAF Base Williamtown.
This is a full-time, Monday-to-Friday position working 38 hours per week, offering a annual salary of AUD$70,000 plus Super plus Military Bonus.
The successful candidate will play an important role in supporting site administration, employees, suppliers, customers and contract stakeholders within a professional aviation and defence environment.
Your Responsibilities
- Provide day-to-day administrative support, including managing telephone calls and enquiries, coordinating visitor base access, preparing meeting minutes, filing and archiving documents, and producing reports and presentations.
- Complete Word, Excel and PowerPoint tasks, including data entry and reporting.
- Manage monthly timesheets and ensure employee time registration is entered and confirmed daily.
- Complete time-critical fortnightly time-registration reconciliations to support accurate payroll reporting.
- Purchase and maintain records for office supplies, staff amenities, uniforms and personal protective equipment in accordance with company procedures and financial delegations.
- Support supplier engagement, invoice management, site deliveries and collections, and the repair, calibration and overhaul of tooling and support equipment.
- Assist with the management of held support equipment and deployment mobilisation activities for Williamtown and Edinburgh.
- Maintain local registers, including asset, facility key, postal and uniform registers.
- Administer local employee security requirements, including permanent base passes, police checks and ASIC passes.
- Support recruitment activities in conjunction with the Human Resources Manager.
- Complete corporate credit card delegate coding and close work orders or projects when requested.
- Coordinate local travel arrangements, including accommodation, hire cars, flights and expenses.
- Provide excellent customer and contract stakeholder service.
- Participate in and comply with Jet Aviation policies and procedures, including workplace health and safety, environmental programs and the Aviation Safety Management System.
- Provide additional support to the Central Administration Group and Manager Commercial Administration as required.
What will Help You too Succeed
To be successful in this position, you will ideally have:
- A Certificate II or higher in Business Administration.
- Strong analytical skills and excellent attention to detail.
- Effective problem-solving, prioritisation and time-management skills.
- Excellent written and verbal communication skills.
- Basic competency in Microsoft Office applications, including Word, Excel and PowerPoint.
- A customer-focused approach and professional manner.
- Strong initiative, self-direction and personal accountability.
- A results-driven approach and the ability to manage competing priorities.
- A clear commitment to safety and service excellence.
- Personal values aligned with Jet Aviation's values of Trust, Honesty, Alignment and Transparency.
Why Jet Aviation?
At Jet Aviation, you will do more than support an office-you will become part of a team helping deliver safe, reliable and mission-critical aviation services.
Joining us means you can:
- Build a career in aviation and defence while gaining valuable experience in a specialised and highly respected industry.
- Make a meaningful contribution by supporting the people and processes behind the PC-21 Programs at RAAF Base Williamtown.
- Enjoy variety in your work, with responsibilities spanning administration, procurement, security, finance, human resources, travel and operational support.
- Work with experienced professionals and develop your skills in a highly regulated aviation environment.
- Be part of a supportive and collaborative team where your organisation, initiative and attention to detail are valued.
- Take pride in your work, knowing that your contribution helps keep aviation operations running safely and efficiently.
- Receive a annual salary of AUD$70,000 + Super + Military Bonus.
- Work regular weekday hours, Monday to Friday, totalling 38 hours per week.
- Grow with a global organisation that has a strong heritage, international reach and opportunities to broaden your experience.
If you are looking for a role where your work has a clear purpose and you can build a future in aviation and defence, Jet Aviation offers an opportunity to make a real difference.
How to Apply?
Your application must consist of the following:
- Acknowledgement that you have a current legal right to work in Australia;
- A cover letter (1-2 pages max) outlining your previous skills and experience relative to the role;
- A copy of your updated resume.
Jet Aviation Employee Notification:
Please note: If you are currently a Jet Aviation Employee, please apply via your employee JA SuccessFactors under 'Careers'.
Pre-employment Requirements
As part of the selection process, applicants may be required, at the Company's discretion, to complete and satisfy some or all of the following:
- Applicants must have the right to work in Australia and be able to provide evidence if requested.
- Applicants must already hold or be able to obtain the security clearance required for the position.
- Pre-employment medical assessment, including functional capacity and drug and alcohol testing.
- National Police or Criminal History Check.
- Practical Assessment.
- Numeracy and Literacy Assessment.
- Computer Skills Assessment.
- Qualification and licence verification, where applicable.
- Working with Children and Young People, or Blue Card, verification where applicable.
- Security, base access and other defence-related checks applicable to the role.
