Department Secretary, Ophthalmology
Join a leading specialist Ophthalmology service at Westmead Hospital
Manage diverse administration functions in a fast-paced clinical setting
Build your healthcare administration career with a supportive team
Manage critical department operations, build strong stakeholder relationships and create exceptional administrative support within a busy Ophthalmology service.
Employment Type:Temporary Full Time (Up to 9th October 2026)
Position Classification: Administration Officer Level 4
Remuneration: $39.43 - $40.33 per hour
Hours Per Week: 38
Location: Westmead Hospital
Where you'll be working
Westmead Hospital is one of Australia's largest tertiary healthcare facilities, delivering world-class patient care, education and research. The Ophthalmology Department is a dynamic and highly regarded specialist service committed to excellence in eye health and patient outcomes. You'll join a collaborative team culture where your contribution is valued and professional development is encouraged.
Be part of a respected specialist Ophthalmology service
Work within a large tertiary teaching hospital environment
Collaborate with clinicians, managers and multidisciplinary teams
Access ongoing learning and professional development opportunities
Contribute to high-quality patient-centred healthcare delivery
What you'll be doing
As the Department Secretary, Ophthalmology, you will provide high-level administrative and customer service support to ensure the efficient operation of the department. This role requires exceptional organisational skills, sound judgement and the ability to manage competing priorities in a busy healthcare environment.
Coordinate and deliver accurate, timely and efficient administrative support across the department
Manage correspondence, reports, documentation and communication on behalf of senior staff and clinicians
Maintain departmental databases, records and information systems while ensuring data accuracy and confidentiality
Monitor workflows, prioritise competing demands and resolve issues independently, escalating where appropriate
Support workforce administration activities, staff training initiatives and compliance with mandatory organisational requirements
Join us and grow your career
At NSW Health, we're committed to creating better health outcomes for our communities while supporting our people to thrive. Bring your organisational excellence, initiative and customer-focused approach to a team that makes a real difference every day.
Apply now and help shape outstanding patient care at Westmead Hospital while building a rewarding career with one of Australia's leading health services.
How to Apply
Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.
Consistently demonstrates behaviours that reinforce the CORE Values of our organisation; Collaboration, Openness, Respect and Empowerment. Demonstrates these behaviours with all stakeholders; colleagues, direct reports, as well as our patients and consumers, and those that care for them
Highly professional phone manner and excellent communication and interpersonal skills.
Excellent oral and written communication skills.
Well-developed computer skills including accurate data entry skills.
Demonstrated ability to work independently as well as part of a team.
Ability to be self-motivated with good time management skills.
Demonstrated flexibility with work duties and location.
Requisition ID: REQ680156
Applications Close: 23rd August 2026
Need more information ?
Find out more about applying for this position.
Review the detailed Position Description for insights into role requirements and criteria.
Explore theselection process,employment checks,outcomes and notifications.
For inquiries about the role, contact Sheldon Mascarenhas on [email protected]
People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.
Aboriginal and/or Torres Strait Islander people are encouraged to apply. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/ .
Westmead hospital car parking allocation model is changing. There is a waitlist for parking for new staff commencing at Westmead Hospital. This does not apply for staff with disability.
Please note: A person who is not an Australian citizen or a permanent resident is only eligible for temporary employment for a period not longer than the duration of their current visa or a period not shorter than the duration of the advertised position.
