Events Specialist

EVENTS SPECIALIST

Are you an experienced, detail-driven events professional who thrives on bringing exceptional experiences to life? Join the Hamilton Island Events team as an Events Specialist and play a key role in planning, coordinating and delivering seamless events across one of Australia's most breathtaking destinations.

From business conferences and incentive groups to luxury weddings, celebrations and exclusive private events, you'll work closely with clients, suppliers and internal teams to ensure every event is delivered to the highest standard. No two days are the same, making this the perfect opportunity for someone who enjoys variety, problem-solving and creating unforgettable guest experiences.

Why you'll love working with us

• Deliver world-class events across one of Australia's most iconic destinations

• Build your career alongside a passionate and experienced Events team

• Enjoy subsidised furnished staff accommodation and generous employee discounts

• Work across a diverse portfolio of conferences, weddings and luxury events

• Live and work in the stunning Whitsundays

Your Role

As an Events Specialist, you'll be responsible for managing the end-to-end coordination of events, ensuring every detail is executed seamlessly from initial planning through to on-site delivery. You'll build strong relationships with clients, coordinate multiple stakeholders and ensure every event reflects Hamilton Island's reputation for exceptional service.

Where you'll make an impact

• Plan, coordinate and deliver a diverse range of conferences, incentives, weddings and special events

• Build strong relationships with clients, acting as their key point of contact throughout the event journey

• Prepare detailed event documentation including event orders, itineraries and function run sheets

• Coordinate internal departments and external suppliers to ensure seamless event delivery

• Oversee on-site event setup, execution and pack down while maintaining exceptional service standards

• Manage group accounts including deposits, invoicing and final account reconciliation

• Conduct site inspections, client meetings and pre-event briefings

• Identify opportunities to enhance the guest experience and continually improve event delivery

• Ensure all events are delivered safely, efficiently and in line with company standards

What we're looking for

You're a highly organised and proactive events professional who enjoys managing multiple priorities while delivering exceptional customer service. You communicate confidently, build strong relationships with ease and remain calm under pressure, ensuring every event exceeds expectations.

To be successful, you'll need:

• Demonstrated experience coordinating events, conferences or within hospitality operations

• Strong proficiency in Microsoft Office and event management or CRM systems

• Excellent communication, organisation and stakeholder management skills

• High attention to detail and the ability to manage multiple events simultaneously

• A flexible approach to working hours, including evenings, weekends and public holidays as required by event schedules

• QLD or Nationally Recognised Responsible Service of Alcohol Certificate (RSA)

• Current Driver's Licence

• Restricted Drivers Authority (RDA) - ability to obtain on commemcemnet

About Hamilton Island

Our mission is to share the wonder of Hamilton Island with the world by creating wonder-filled experiences for our guests, employees and community.

Every team member plays a role in shaping those experiences - making Hamilton Island not just a great place to visit, but a great place to work.

A little island can do wonders - make your next career move one to remember.