Administration Officer, School of Philosophy and Theology

Administration Officer, School of Philosophy and Theology
Fremantle Campus
Full-time opportunity, Continuing contract

• Support staff and students through organised administration, clear communication, and excellent service.
• Be part of a welcoming community of professionals, academics and students.
• $76,563 pa (level 4) + 15% superannuation.

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney.

With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.

About the school

The School of Philosophy and Theology offers programs that examine the rich traditions of Catholic thought while encouraging students to critically explore and question the fundamental assumptions that shape our understanding of life. Central to this mission is the University's Core Curriculum, which brings together students from all disciplines to engage with key ideas in ethics, philosophy, and theology, fostering thoughtful dialogue and intellectual growth

About the role

The Administration Officer provides a broad range of support services for the National School across its teaching, learning, and research activities. The role also works closely with the Administration Coordinator to ensure the effective management, coordination, and day-to-day operations of the National School.

Key Responsibilities

• Provide support for teaching, learning, and research activities, including coordinating meetings, events, committees, and teaching programs.
• Deliver high-quality customer service to students, staff, and University stakeholders.
• Manage correspondence, records, data entry, reports, and other administrative documentation accurately and efficiently.
• Provide financial support, including processing invoices, purchase orders, payments.
• Maintain School facilities, office equipment, and supplies.
• Apply University policies and procedures, maintain confidentiality, and contribute to continuous service improvement.
• Undertake other duties and training as directed by the line manager.

Qualifications, skills & experience

• Diploma qualification or an equivalent combination of relevant experience and education.
• Proven administration experience in a fast-paced environment, with higher education experience highly regarded.
• Sound knowledge of administrative policies, procedures, and systems.
• Strong customer service, interpersonal, and communication skills.
• Proficiency in Microsoft Office (including SharePoint) and the ability to quickly learn new systems.
• Excellent organisational skills, attention to detail, and ability to manage competing priorities and meet deadlines.
• Ability to work independently and collaboratively within a team while maintaining accuracy and confidentiality.

Benefits

• On-site gym and fitness programs available.
• Located in historic Fremantle.
• UniSuper 360Health.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date:17 August 2026

For further information on how to apply, please visit:How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University is committed to providing a safe, respectful and inclusive working and learning environment.

The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role toMarcia Rodrigues, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.