Project Coordinator

Support the delivery of critical infrastructure projects while building your project management career with an industry-leading technology organisation.

WHY BAI COMMUNICATIONS

It’s an exciting time to be part of BAI Communications. Building on our achievements in broadcasting, telecommunications and critical communications, we continue to expand our operations, helping connect people and support communities.

We operate one of the world’s most extensive broadcast networks, delivering fully managed television and radio services to 99% of the Australian population. During crises such as natural disasters, national broadcasters depend on BAI to maintain vital communications, while emergency services trust us to keep them connected and informed.

As 5G technology transforms connectivity, BAI is leveraging global experience to enable comprehensive coverage in challenging environments—buildings, tunnels, stadiums, and high-density areas. This expertise positions us at the forefront of intelligent, connected infrastructure development across Australia.

Our acquisition of Titan ICT has strengthened our mission-critical capabilities, adding deep expertise in mining, resources, and energy industries. This expansion enables us to deploy robust solutions across Australia’s most demanding operational environments.

Discover more through BAI360, our virtual tour platform.

LET’S EXPLORE THE ROLE

As a Project Coordinator, you'll play a key role in supporting the successful delivery of projects across BAI's Service Delivery business. Working closely with Project Managers and stakeholders, you'll help coordinate project activities, maintain accurate project information, track progress against milestones and ensure project administration is completed efficiently.

This is a fantastic opportunity for someone with project coordination experience who enjoys working in a fast-paced environment, managing multiple priorities and contributing to projects that help keep communities connected.

Key Responsibilities

• Support the initiation, setup and administration of new projects and programs.
• Coordinate project meetings, prepare agendas and distribute minutes and action items.
• Track project actions, milestones, deliverables and reporting requirements.
• Compile and distribute project documentation in accordance with BAI project management methodologies.
• Maintain project records, databases, documentation libraries and reporting systems.
• Support site access requests, outage planning activities and project compliance requirements.
• Create purchase requisitions and process invoices through company systems.
• Assist with project scheduling, risk and issue management, budget releases and work order creation.
• Conduct project reporting and work-in-progress activities to support project governance.
• Manage and deliver smaller projects while maintaining agreed scope, budget, schedule and quality outcomes.
• Collaborate with internal stakeholders, contractors, consultants and suppliers to ensure projects run smoothly.

LET'S HEAR ABOUT YOU

You're a highly organised and proactive project professional who thrives on keeping projects on track, managing competing priorities and building strong working relationships. You enjoy working collaboratively and take pride in delivering accurate, high-quality project support.

Technical Skills & Experience

• Experience in project coordination, project administration or a similar project support role.
• Ability to manage project documentation, reporting, schedules and key project records.
• Familiarity with project management frameworks, governance processes and project lifecycles.
• Strong capability across Microsoft Office applications, particularly Excel, PowerPoint and Word.
• Experience using project management information systems, PPM platforms or similar project tools. Planview advantageous
• Confidence preparing reports, analysing project information and maintaining project data accuracy.
• Ability to interpret procedural documentation and apply established processes.
• Experience coordinating multiple activities across concurrent projects and stakeholders.
• Strong written and verbal communication skills, with the ability to engage effectively across all levels of the business.
• Sound problem-solving skills and the ability to remain organised in a busy, deadline-driven environment.

Desirable

• Certification in Project Management, PRINCE2 Foundation or PMBOK.
• Experience within telecommunications, infrastructure, technology or engineering environments.
• Working knowledge of Microsoft Project Online and Planview.

BENEFITS & CULTURE

At BAI, we value diversity and welcome applications from Aboriginal and Torres Strait Islander peoples, culturally diverse communities, people with disability, and LGBTQIA+ individuals.

Guided by our principles—One BAI Team, Customer First, Adapt and Learn, and Drive Sustainable Growth—we create an environment where you can thrive.

Why join us?

• Inclusive culture supported by a DEI strategy, Champion Network, Diversity Council membership, and regular events.
• Strong focus on development with a performance framework and LinkedIn Learning access.
• Flexible work options, gender-neutral parental leave, study and volunteer leave.
• Recognition programs for high performance and peer appreciation.
• Corporate discounts and novated leasing via SG Fleet.
• A referral program that reflects our positive culture.

BAI is committed to inclusive recruitment. If you need adjustments or alternative application options, please contact recruitment(at)baicommunications.com.

Want to learn more? Hit apply now!

#OneBAIteam #CustomerFirst #DriveGrowth #Adapt&Learn #LI-BAI #Hiring #baipeople

Agencies, please note: All BAI vacancies are managed by our internal Talent Acquisition Team. Should external assistance be required we will contact our preferred agency partners, Thank you.