Australia: Administrative Assistant (Sydney)
The Seminaries and Institutes (SAI) department is seeking a dedicated and organised Administrative Assistant to join its team at the Sydney Office. This permanent part-time (30.4 hours per week) position reports directly to SAI Coordinator with a target commencement date of 17 August 2026. This role offers an excellent opportunity to contribute to a meaningful educational mission within a supportive and collaborative environment.
High School Diploma or equivalent qualification
Entry to working-level experience in administrative support
Strong written and verbal communication skills with a professional approach
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to learn new systems
Experience in Seminary and Institute as a student or teacher is preferred
Ability to organise, prioritise, and manage multiple tasks effectively
Problem-solving capability and ability to resolve basic issues independently
Attention to detail and accuracy in preparing documents and reports
Ability to maintain confidentiality and handle information with discretion
Strong interpersonal skills and ability to work collaboratively with others
Ability to operate standard office equipment
Reliability, professionalism, and a positive attitude
Proof of legal right to work in Australia
A police background check may be required
Compile data from various sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using diverse software and platforms
Perform research, analyze information, and make recommendations based on findings
Take meeting minutes and manage meeting documentation
Use computer applications and software to schedule meetings, appointments, and maintain calendars
Provide administrative training to teachers one-to-one and in council meetings and organise refreshments.
Support projects, programs, or processes e.g. social media posts, event creations and invitations
Answer moderately complex telephone and email requests
Reconcile expenses, ordering and maintaining stock whilst working within the office budget.
Occasional work outside regular office hours
