Executive Assistant for a Building Maintenance Company in Australia (Home Based Part Time)

Provide high-level executive assistant support, including email and calendar management Take ownership of ongoing administrative tasks and keep projects moving forward proactively, without requiring constant direction Help develop, document and implement Standard Operating Procedures (SOPs) for site processes (e.g. sign-in/sign-out, site access, parking, compliance requirements) Bring clarity and structure to currently disorganized systems, workflows and information Improve job/project visibility so client status enquiries can be answered quickly and accurately Support compliance documentation processes, including maintaining structured checklists within the job management system Research and shortlist software/system options (including AI-based tools) to help centralize and streamline operations, presenting recommendations for final decision-making Assist with invoicing, work orders and job scheduling as needed Support broader business development and administrative tasks as the role evolves