Executive Assistant for a Consulting Company in Australia (Home Based Part Time)

Manage a busy executive calendar across multiple international time zones. Monitor and manage inboxes, drafting and responding to correspondence where appropriate. Coordinate domestic and international travel, including flights, accommodation, and itineraries. Prepare client proposals, presentations, and supporting documentation. Maintain and update HubSpot CRM, ensuring opportunities are followed up promptly. Track sales opportunities and remind the executive of key actions and deadlines. Manage task lists and priorities using Notion and other productivity tools. Coordinate meetings and speaking engagements. Liaise professionally with enterprise clients, partners, and speaker bureaus. Assist with AI-powered workflows using Claude and other AI tools. Conduct research and gather information to support client engagements. Identify opportunities to improve processes and workflows. Provide proactive recommendations and confidently raise potential issues or improvements. Provide general executive and business administration support as required.