Posted 20 July, 2026
Administrative Assistant for a Consulting Company in Australia (Home Based Full Time)
Virtual Coworker
Malebourne,Victoria,Australia,3004
Full Time
Reference: 474_449798_147741000084849036
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\n Client Communication & Support
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\n <\/span>Communicate regularly with clients to ensure all milestones are met, including deposits, finance approvals, contract signing, and settlement requirements
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\n <\/span>Act as the key point of contact for clients throughout the building and settlement process
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\n <\/span>Assist in preparing clients for settlement and managing expectations around timelines and next steps
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\n <\/span>Provide a high level of customer service and maintain strong ongoing relationshipContract & Transaction Coordination
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\n <\/span>Liaise with clients' conveyancers to ensure standard Cartesian contract terms and conditions are incorporated where required
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\n <\/span>Coordinate communication between builders, developers, brokers, conveyancers, and contract administration teams
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\n <\/span>Track build milestones and provide clients with regular updates regarding construction progress
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\n Ensure all documentation and contracts are managed accurately and efficiently
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\n CRM & Administration
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\n <\/span>Maintain and update the CRM system with accurate client notes, communication records, and deal progression
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\n <\/span>Provide administrative support to the advisory team to ensure smooth day\-to\-day operations
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\n <\/span>Assist with compliance and document management processes, allowing the sales team to focus on business development and client strategy
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\n Accounts & Referral Coordination
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\n <\/span>Liaise with the accounts team to ensure referral agreements are completed correctly
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\n <\/span>Ensure the correct referral fee structure is applied to each transaction
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\n <\/span>Confirm invoices are issued correctly to brokers and relevant stakeholders following a sale
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