Equity Administrative Assistant, Sydney

Role Overview

We are seeking a highly organised and proactive Assistant to support the Australian Equities team. Reporting to the Equities COO, this role is responsible for ensuring the smooth running of day-to-day operations and providing high quality administrative and coordination support across the team.

This is a position of trust that requires strong judgement, discretion and a high level of personal integrity. The successful candidate will be an excellent communicator with strong organisational skills, the ability to build effective working relationships, and a practical, solutions-focused approach in a fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative support to the Equities team, ensuring operations run efficiently
• Manage diaries and inboxes, coordinating internal and external meetings
• Organise meetings, book meeting rooms and arrange catering
• Coordinate domestic and international travel, including flights, accommodation and logistics in line with company policy
• Process and manage expenses via Concur, ensuring timely submission and reconciliation
• Act as a key point of contact for internal and external stakeholders
• Manage team communications, including handling calls, emails and general correspondence
• Provide front-of-house support when required, including greeting clients and managing calls
• Support the organisation of client meetings, roadshows and events
• Maintain accurate records, databases and filing systems, including printing, scanning and e-filing
• Track office supplies and order stationery as required
• Coordinate couriers and manage incoming and outgoing deliveries
• Assist with ad hoc projects, research tasks and broader team initiatives
• Provide support to the Corporate Access team where required
• Provide cover for front of house as needed
• Ensure confidentiality is maintained across all communication and materials

Skills & Experience

• Previous experience in an administrative or team assistant role, ideally within financial services
• Strong organisational skills with the ability to manage multiple priorities and deadlines
• High attention to detail and accuracy, including data entry and record keeping
• Proficiency in Microsoft Office Suite (Word, Excel and Outlook)
• Experience with Concur or similar expense systems highly regarded
• Excellent written and verbal communication skills, with a professional and confident telephone manner
• Proven ability to multitask, prioritise and meet strict deadlines
• Ability to build strong working relationships across teams

Personal Attributes

• Proactive and takes initiative, with a strong sense of ownership
• Discreet and trustworthy, with the ability to handle sensitive information
• Calm under pressure and adaptable to changing priorities
• A team player with a positive, flexible and approachable attitude
• Professional, polished and confident in manner

Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments.

At Jefferies, we believe that diversity fosters creativity, innovation and thought leadership through the infusion of new ideas and perspectives. We have made a commitment to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients.

Jefferies is an equal employment opportunity employer, and takes affirmative action to ensure that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with disabilities, as required by applicable law.