Executive Assistant Kolling Institute

Join us at the Kolling Institute in Northern Sydney Local Health District (NSLHD), to provide high-level executive support to Kolling leadership and play a key role in supporting cutting edge health and medical research. This dynamic role suits a highly organised professional with strong communication skills, and the ability to manage sensitive information, executive priorities, and high-level committees in a fast-paced environment.

Employment Type: Permanent Full Time
Position Classification: Health Manager Level 1
Remuneration: $1,682.93 - $2,238.93 per week
Hours Per Week: 38
Requisition ID: REQ671447

Who we are: We are a health service that touches thousands of lives across the Northern Sydney Local Health District, together as a team of like-minded people. We are passionate, driven and have the skills and knowledge to care for our patients whilst creating the best services possible. Our teams have meaningful, interesting and rewarding work everyday. We challenge and nurture each other, sharing our knowledge and experience so that we can deliver better care for everyone. There's a real sense of belonging here because we value and respect our patients, employees, and teams' voices. You'll feel a real privilege being a trusted caregiver in our patients, their families, their carers, and our communities' lives.

NSLHD is proud of our diverse and inclusive workplaces, a place where health care professionals can thrive and feel they belong. We are committed to ensure that all our people feel respected and participate safely within a work environment without aggression, sexual harassment, discrimination and racism.

Where you'll be working
Kolling Institute, Royal North Shore Hospital, St Leonards

What you'll be doing

This role provides executive level administrative support to the Kolling Academic Director and Chief Operating Officer, while also acting as secretariat for a range of high level Kolling related Committees. The position holder plays a pivotal role in the sharing of sensitive and complex information between the Kolling Joint Venture Partners, Northern Sydney Local Health District (NSLHD) and the University of Sydney (USYD) and is the first point of contact for external stakeholders including regulatory bodies, government, industry and community.

The position holder is required to apply judgement and variously solve problems or escalate sensitive or risky matters to the Academic Director and/or COO as required. The ability to form strong professional relationships across Organisations is essential in order to facilitate timely and efficient completion of tasks.
The position plays a key role in managing communications within and outside the Kolling, including the management and tracking of sensitive data and information, as well as managing key events.

The incumbent must be able to establish strong working relationships with staff at all levels of the organisation, in particular with members of the Kolling Executive, NSLHD Senior Executive, USYD Senior Executive, executive support staff, managers, clinicians, researchers, students, external partners, industry, donors and community, as well as NSW Ministry of Health personnel; at all times maintaining a professional, courteous and positive manner, working towards the vision and plans of the Kolling and in accordance with the NSW Health and University of Sydney Codes of Conduct and other organisational policies and procedures.

People of Aboriginal and/or Torres Strait Islander background encouraged to apply.

Candidates will need to meet the following criteria: