Administration Officer

About VU:

At VU, we aim to be one of the leading impact universities in the world. VU is an impactdriven university committed to equity, excellence and opportunity. Based in Melbourne's west and connected globally, we put students first through the VU Block Model, dualsector pathways and strong industry partnerships. We are a valuesled, inclusive workplace where diverse talent is supported to make a real difference.

About the Team

The Program Delivery, Events & Marketing team sits within the College of Sport, Health and Engineering and provides essential administrative support across accreditation processes, program operations, and university events. The team works closely with academic areas, central professional services, and external stakeholders to ensure smooth, studentfocused service delivery.

About the Role

The Administration Officer plays a key role in delivering highquality administrative support across the College. You will contribute to the planning and implementation of College functions, maintain accurate records, support studentfocused processes, and provide timely information to staff and stakeholders. This role is ideal for someone who enjoys working in a busy environment, building strong relationships, and identifying opportunities for continuous improvement.

Position Key Duties

• Liaise with internal teams and stakeholders to gather information and support unit requirements.
• Provide administrative support to the Team Leader, including report preparation and analysis.
• Work closely with program areas and central services to support studentfocused processes.
• Access, update, and maintain accurate information across relevant university systems.
• Process requests in line with VU deadlines, compliance requirements, and quality assurance standards.
• Provide accurate information and referrals to support decisionmaking across the College.
• Identify gaps in processes and contribute to documentation and continuous improvement.
• Prioritise tasks effectively in a busy environment and escalate complex issues when required.

Position Details

• Classification: HEP 5
• Salary: $79,135 - $90,899 per annum + 17% employer superannuation
• Employment Type: Full Time-Continuing
• Hours per Week: 36.75
• Location: Footscray Park Campus
  

For a detailed overview of the role's duties and responsibilities, please refer to the Administration Officer Position Description

About You

You will be someone who thrives in a collaborative, fastpaced administrative environment and brings strong organisational and communication skills. You will also demonstrate:

• Experience in administrative roles, ideally within a tertiary or complex organisational environment.
• Strong interpersonal skills and the ability to work effectively with diverse stakeholders.
• Proven ability to exercise initiative, judgement, and problemsolving capability.
• High proficiency in MS Office and the ability to quickly learn university systems.
• Ability to prioritise competing tasks and meet tight deadlines.
• Commitment to compliance, quality assurance, and studentfocused service delivery.

Who to Contact?

For further information relating to the position, please contact Pete Guiney, Administrative Team Leader at [email protected]

How to Apply

To submit your application please click on the Apply button.

Applications must be submitted as a single document comprising:

• A cover letter
• Your curriculum vitae/resume
• Your responses addressing all selection criteria located in the POSITION DESCRIPTION
• Evidence of applicable qualifications, licences and registration

Note: Applications which do not address the Key Selection Criteria will NOT be considered.

Applications will close 11:59pm 8 July 2026. This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged.

Visa sponsorship is not available for this position.This role requires for applicants to have full and permanent working rights in Australia.

Our Commitment:

Victoria University is committed to fostering an inclusive, respectful, and socially responsible community. We honour our deep diversity by respecting First Nations perspectives and embedding sustainable approaches to Protecting Country, while championing progressive inclusivity for all-embracing Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socioeconomic backgrounds. As aWGEA Employer of Choice for Gender Equality, we strive to create a place where everyone feels they belong, and we ensure a positive, barrierfree recruitment experience by providing adjustments and accessible formats upon request at [email protected] or (03) 9919 5999.