Audit and Governance Coordinator
Live and work in a culture rich location minutes from the Murray River, just a short drive to one of Victoria's best wine regions and with the ski fields so close you will be zooming down the mountains in under two hours.
Our employee benefits include professional development and flexible working conditions. Our conditions of employment support equal opportunities and an ethical, diverse, and inclusive workplace.
We also recognise and value your priorities beyond work. It's important to us that you have a sustainable work-life balance, so we offer flexible working arrangements, a nine-day fortnight (full-time staff) and a range of leave options and support programs.
AlburyCity is committed to being a child safe organisation by creating cultures, adopting strategies and taking action to empower children. We work hard to keep them safe from harm because child safety is everyone's responsibility.
DIRECTORATE
Business, Growth & Community
CLASSIFICATION
Grade H
SALARY
$97,623 to $113,243 pa + 12% employer contribution to superannuation
REPORTING TO
Team Leader Governance & Executive Support
EMPLOYMENT TYPE
Permanent Full Time
THE POSITION
The Audit and Governance Co-ordinator provides support to the Team Leader Governance and Executive Support in ensuring the coordination, compliance and facilitation across AlburyCity.
This role has a primary focus on the AlburyCity's Audit, Risk and Improvement Committee (ARIC), Internal Audit and broader Governance functions, as well as the coordination and administration of Council and Committee meetings, Public Forums, Community Forums and RAMJO meetings.
The position is responsible for overseeing and coordinating the work of the Council Governance Officer across all assigned tasks, including providing guidance, support, quality assurance and assistance with complex or high-profile meetings. This includes overseeing the administration of meetings, preparation of agendas and minutes, workflow management,, action tracking and ensuring accountability and legislative compliance are achieved.
The role engages with internal and external stakeholders to assist with delivering key governance audit actions. Other responsibilities including supporting public access to information processes, maintaining corporate compliance systems, ensuring governance related websites on the AlburyCity Webpage and Alby are current and contributing towards governance frameworks and continuous initiatives across the organisation.
Our Organisation: We are the facilitator of a thriving, resilient and liveable city full of opportunities and the custodians of an environment like no other. We consistently deliver best-in-class leadership, services, facilities and experiences, providing exceptional living for our local community.
Diversity & Inclusion: We are committed to creating a diverse, equitable and inclusive workplace where everyone feels respected and supported. We encourage applications from all people, including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and linguistically diverse backgrounds, LGBTQIA+ communities, and people of all ages and identities.
Our Values: These are the ways we work, with each other, with our community, and with our partners. They guide our day-to-day decisions, our culture and our direction. This is how we work together to make it happen.
- Accountability (We Own it): We take responsibility for our actions and decisions, support each other to do the same, and strive to do what's right, even when it's hard.
- Working Together (We Work Together): We support each other, share success, and know that when we work together, we go further.
- Integrity (We Do What's Right): We do the right thing, even when no one is watching. We are honest, transparent and fair.
- Future Focused (We Look Ahead): We think and act long term for a better future for Our People, community and environment.
Live Well Work Well: The health and safety of our people is more than a priority, it's a commitment embedded within our values. Unlike priorities which change over time, our values form the basis for all that we do; they define our purpose and what we stand for. We seek to have a positive impact by developing a holistic wellbeing culture that empowers everyone to be their healthiest and happiest version, resulting in a more engaged and productive workforce with lower incidence of illness and injury.
It is, and always will be, our goal to have a workplace free from harm.
Two Cities One Community: On 13 October 2017 AlburyCity and The City of Wodonga entered into an historic partnership between the two cities. In 2025 both Councils worked together to review and re-commit to the Partnership Agreement.
This partnership is a unique opportunity to develop a way forward that benefits our community as a whole with the aim of improving integration, productivity and social and economic development. It will focus on future growth that will continue to add value to both cities. Through this combined focus, underpinned by four key pillars of; leadership, economy, environment and community, we will unleash our potential and drive innovation for the benefit of the region and the nation.
Our Mission is to work together to achieve our community goals now and into the future. We understand that we are stronger together and can achieve more when working in collaboration. We will build on our current partnerships and shared values for thebetterment of Albury and Wodonga.
Child Safety: AlburyCity is committed to being a child safe organisation and our people support, listen to and empower children and young people. We create safe environments that minimise the risk of harm and we have ZERO tolerance for child abuse, violence and neglect.
The Directorate: Business, Growth & Community - Our Business, Growth & Community Directorate focuses on providing more and better, opportunities for our people and our place.
The groups within our directorate will empower our people, city and region to strive for more and to champion the significance of Albury as a national destination for life, work, culture, sport, entertainment, business and investment.
We build relationships and promote engaging and actionable dialogue with our community and our partners. We ensure good governance, financial sustainability and we facilitate a highly engaged, satisfied and well-informed workforce.
Our Service Model: People - Our Service model is built around our brand pillars of empowering progress; serving with excellence, which is about our people; and taking care of our place
We employ a dedicated team of fresh thinkers and doers who will convert new ideas into action and collaborate every step of the way to deliver the most enjoyable and well-maintained city for our community.
Service Cluster: People & Culture - Our People and Culture Service Cluster is focused on ensuring we all do a great job for our community. Its purpose is to help build a positive workplace culture, to ensure that our people are valued, feel safe and are motivated and inspired to make better things happen.
KEY RELATIONSHIPS:
Internal
- Councillors
- Executive
- Audit, Risk and Improvement Committee (ARIC)
- Internal and External Auditors
- Council Governance Officer
- Team Leader Governance & Executive Support
- Information Technology
- Our People
External
- Internal and External Auditors
- RAMJO Committee
- Community (Public Forums)
- Legal Teams
EMPLOYMENT CONDITIONS:
- Based on a 35 hour week, with actual days and times being Monday to Friday, 8.30am to 5pm, with an RDO in accordance with AlburyCity's RDO guidelines.
- This position does not require you to wear a compulsory uniform, however you must follow the dress code requirements within the AlburyCity's Our People Dress Code Standards. Our People are required to present a smart and professional image to the public at all times including when in public and when working remotely.
This position involves working in a predominantly indoor environment and using a computer is considered a core component of the role. There may be occasional visits to other work locations. The position requires an average level of aerobic and physical fitness to undertake occasional physical activities, including manual handling tasks as part of a normal working environment. A medical declaration will be required to be completed prior to commencement. - This position requires the employee to lodge an annual Pecuniary Interest Return.
- This position is delegated with certain powers, authorities, duties and functions of Council under the AlburyCity Delegations of Authority in accordance with section 378 of the Local Government Act.
- This position is subject to alcohol and other drug testing.
- This position is located at the AlburyCity Administration Building, 553 Kiewa Street, Albury with occasional visits to external sites/depots as required
ESSENTIAL CRITERIA:
- Tertiary qualifications in Business, Law or related discipline or extensive relevant work experience.
EXPERIENCE:
- Strong experience in interpreting and applying legislative requirements, or knowledge of the legislative framework for dealing with Audit, Risk and Improvement Committee and Internal Audit functions.
- Recent experience in working in local government or a public sector environment would be desirable.
SPECIALIST KNOWLEDGE AND SKILLS:
- Good understanding of Governance and Audit principles relating to Local Government.
- Strong investigative skills.
- Strong ability to form effective working relationships.
- Strong co-ordination and task management skills.
- High level written and verbal communication skills.
- Demonstrated ability to develop policy and administration systems.
- Good computer literacy in the use of a variety of software including, including MS-Outlook, MS-Word, MS-Excel and electronic document management systems.
KEY RESPONSIBILITIES
Council, Committee and Governance Coordination
- Oversee, coordinate and provide guidance to the Council Governance Officer in the delivery of all Council, Committee, Public Forum and governance-related functions, including quality assurance of agendas, minutes, reports and action tracking.
- Oversee the preparation and coordination of the Council and Committee meetings, Public Forums and Community Forums, including agendas, minutes, reports and associated actions in accordance with legislation, within strict timelines.
- Attend Council and Committee Meeting with the Council Governance Officer, including assisting with vote collection, quorum management and the coordination of large public forums where required
- Coordinate and oversee governance support for RAMJO Meetings, including Agenda preparation, minute taking, action tracking and follow up activities
- Ensure Council meeting webpages are regularly updated with all relevant documentation, including agendas, business papers, minutes, recordings and associated governance documents, in line with legislative and transparency requirements
- Oversee the coordination and maintenance of Council Registers to meet legislative and reporting requirements.
Audit, Risk and Improvement Committee (ARIC) RAMJO and Internal Audit
- Coordinate all internal and external audits to ensure audit activities are planned, monitored and delivered in accordance with the approved audit plans and timelines
- Ensure the successful implementation and compliance with the NSW Office of Local Government Risk Management and Internal Audit Guidelines requirements through ARIC, RAMJO and Internal Audit functions.
- Under the supervision and support of the Team Leader Governance and Executive Support, contribute to the development and delivery of AlburyCity's Internal Audit Plan, including tracking the progress, implementation and closure of audit recommendations.
- Provide endtoend administrative and governance coordination across the ARIC and RAMJO functions, including responsibility for the preparation, review, maintenance and ongoing currency of:
o meeting agendas, business papers and minutes
o action registers and decision tracking
o Committee Charters
o Terms of Reference
o Forward Meeting Plans
o ARIC fouryear Strategic Work Plan
o Annual ARIC Work Plans
o Annual ARIC selfassessments and committee performance reviews - Ensure all ARIC and RAMJO documentation is accurate, compliant, versioncontrolled, endorsed as required, and published or reported in accordance with governance and legislative obligations.
- Support governance processes relating to the recruitment, appointment, induction and performance review of the ARIC Chair and committee members, in line with legislative requirements and OLG Guidelines,
- Coordinate the administration and processing of committee member fee payments, including verification, approval and recordkeeping in accordance with policy and governance requirements.
- Maintain effective working relationships and engagement with ARIC members, RAMJO representatives, and internal and external audit facilitators.
Governance, Compliance and Information Access
- Assist with developing and maintaining policies, procedures and processes.
- Respond to formal and informal requests for access to information under the Government Information (Public Access) Act 2009 (NSW), the Privacy and Personal Information Protection Act 1998 (NSW) and the Health Records and Information Privacy Act 2002 (NSW) where required.
- Assist with other projects being conducted by the Governance and Executive Support Team.
General
- Perform other tasks or duties as directed by the Team Leader which are within the limits of the employee's skill, competence and training.
- Observe requirements of the WHS Legislation, relevant to the job and adhere to AlburyCity Policies and Procedures regarding WHS.
- Observe appropriate AlburyCity Policies and Procedures regarding day to day operations including Equal Employment Opportunity policies, AlburyCity's Dress Code and Standards Policy and AlburyCity's Code of Conduct
