Executive Assistant - leave relief - Karitane

Executive Assistant - leave relief from July 2026 till December 2026 (inclusive).

We are seeking a highly organised and experienced Executive Assistant to provide comprehensive day-to-day support to both the Chief Executive Officer (CEO) and the Chief Financial Officer (CFO).
This is a leave relief from July 2026 till December 2026 (inclusive) contract opportunity covering a leave relief backfill, ideal for a proactive professional who can step in quickly and operate in a fast-paced executive environment.

POSITION TITLE: CEO & CFO & CS Executive Assistant, Karitane
DEPARTMENT: Executive Office - Karitane
AWARD CLASSIFICATION: Health Services Manager - Level 1

STATUS/HOURS: Temporary full-time 38 hours per week

REPORTS TO: Chief Executive Officer (CEO) & Chief Financial Officer (CFO), Company Secretary (CS) Karitane,

Karitane Board, Senior Executives


Chief Executive Officer (CEO) & Chief Financial Officer (CFO), Company Secretary (CS) Karitane, Karitane Board, Senior Executives

Members of the Karitane Senior Leadership team; NSW Health Ministry/ Government; SWSLHD Executive

PURPOSE OF POSITION

The position has responsibility to provide high-level executive assistance and administrative support to the CEO & CFO from July 2026 to December 2026 Inclusive. The position will support Karitane's vision through the continual pursuit of excellence in providing Secretarial/Administrative Support, which seeks to exceed customer needs and one that is efficient and effective in the safe use of both people and material resources.

PRIMARY FUNCTION:

The position holder will assist and support the Chief Executive Officer (CEO) & the Chief Financial Officer (CFO)

CONDITIONS OF EMPLOYMENT

Temporary full time (leave relief) employment status in accordance with the Named NSW (Non Declared) Affiliated Health Organisations' Health Employees Agreement. Karitane services are provided at several sites within the Sydney Metropolitan Area. Most Karitane's services close for approximately two weeks over the Christmas/New Year period, during which time employees are required to take leave.
Karitane supports a smoke free environment including grounds, buildings, and vehicles.
Applicants will have a commitment to EEO & WHS&R Policies, ethical practice, and the principles of cultural diversity.
Relevant Criminal History, Working with Children Check, Apprehended Violence Orders and prior employment checks, including relevant disciplinary proceedings, will be conducted on recommended applicants.

Demonstrate a personal commitment to the organisation's Values.
Be inclusive of and positively affirm diverse ideas, backgrounds, and cultures.

REQUIREMENTS:

Essential Competencies: ( The following points below must be addressed in your cover letter)

Commitment to the Values and Health Care Philosophy of Karitane
Commitment to the Organisation's Code of Conduct
Demonstrated comprehensive administrative experience
High-level communication and interpersonal skills
Demonstrated ability to deal confidently with stakeholders at all levels
Demonstrated proficiency in all aspects of Outlook/ Word/ Access/ Excel/ PowerPoint and other IT software as required
Innovative and creative and the ability to multitask on an ongoing basis
Problem solving ability
Effective time management ability and high-level organisational skills
Ability to be self-directed, motivated, and work as part of a skilled team
Proven ability to work under pressure, prioritise workload and meet strict deadlines
Demonstrated ability to handle difficult situations and always remain professional
Demonstrated ability to design and implement systems as well as work practices that are efficient and result in desired outcomes
Accurate diary and schedule management
High level, accurate Minute-Taking

Required Education and Experience:

Not essential however a Certificate IV or equivalent Office Administration is an advantage.
Knowledge and experience previously working for a CEO & CFO is preferred.
Knowledge of health environments is an advantage.
Highly proficient computer skills (Advanced skill within Microsoft Office Packages and TRIM)

A comprehensive Position Description is contained in this link where you can apply for this role and provide a cover letter and Resume via this link:
vacancies/job/view/27

Enquiries to: (Via Email or Phone)

Grainne O'Loughlin MBA, GAICD | CEO
Email: [email protected]
Mobile: I 0438 814193 | Mon- Fri

Close date: COB Friday 26 June 2026