Timesheet and Workforce Compliance Coordinator for a Workforce and Staffing Solutions Provider in Australia (Homebased Part Time)

TIMESHEET VERIFICATION (70%) Verify weekly shift hours via the company's ENTIRE FINANCE platform and ensure accurate confirmation and uploading for processing by the external payroll manager Regularly confer with the Scheduling and Onboarding team to ensure all shifts meet industry requirements and compliance standards Ensure timesheet hours are correct and employee qualifications are matched to the appropriate pay levels Investigate timesheet discrepancies and attendance issues with the Scheduling team before payroll confirmation Maintain accurate records and reporting Support scheduling with timesheet-related matters as required Maintain client and employee records, including updates to rate tables, annual reviews, and industry award changes Develop and present progress reports to monitor team revenue targets COMPLIANCE (30%) Qualifications and Certification Ensure onboarding care staff have uploaded all mandatory qualifications and certifications for compliance Track certifications via the ENTIRE HR platform (AHPRA, police checks, NDIS screening, CPR and First Aid, vaccinations, etc.) Send reminders and follow up on expiring or lapsed documents Visa & Work Entitlement Compliance Monitor visa conditions and ensure staff do not exceed work limitations Maintain accurate records of visa types, expiry dates, and allowable work hours Flag potential breaches and coordinate with Scheduling to adjust rosters Workforce Monitoring & Reporting Prepare weekly and monthly workforce compliance reports for management Identify risks and trends such as visa breaches or certification gaps Audit & Quality Assurance Prepare documentation for external audits (AHPRA, NDIS, aged care, or agency accreditation) Recommend improvements to compliance processes and documentation Stakeholder Support Support onboarding for Scheduling and Recruitment teams by assisting new applicants through the onboarding-to-placement process Communicate regularly with staff regarding required documents and compliance requirements