Posted 18 June, 2026
Timesheet and Workforce Compliance Coordinator for a Workforce and Staffing Solutions Provider in Australia (Homebased Part Time)
Virtual Coworker
Brisbane City,Queensland,Australia,4000
Full Time
Reference: 474_449798_147741000083087368
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\n TIMESHEET VERIFICATION (70%)<\/b>
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\n Verify weekly shift hours via the company's ENTIRE FINANCE platform and ensure accurate confirmation and uploading for processing by the external payroll manager
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\n Regularly confer with the Scheduling and Onboarding team to ensure all shifts meet industry requirements and compliance standards
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\n Ensure timesheet hours are correct and employee qualifications are matched to the appropriate pay levels
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\n Investigate timesheet discrepancies and attendance issues with the Scheduling team before payroll confirmation
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\n Maintain accurate records and reporting
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\n Support scheduling with timesheet\-related matters as required
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\n Maintain client and employee records, including updates to rate tables, annual reviews, and industry award changes
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\n Develop and present progress reports to monitor team revenue targets
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\n COMPLIANCE (30%)<\/b>
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\n Qualifications and Certification
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\n Ensure onboarding care staff have uploaded all mandatory qualifications and certifications for compliance
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\n Track certifications via the ENTIRE HR platform (AHPRA, police checks, NDIS screening, CPR and First Aid, vaccinations, etc.)
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\n Send reminders and follow up on expiring or lapsed documents
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\n Visa & Work Entitlement Compliance
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\n Monitor visa conditions and ensure staff do not exceed work limitations
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\n Maintain accurate records of visa types, expiry dates, and allowable work hours
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\n Flag potential breaches and coordinate with Scheduling to adjust rosters
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\n Workforce Monitoring & Reporting
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\n Prepare weekly and monthly workforce compliance reports for management
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\n Identify risks and trends such as visa breaches or certification gaps
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\n Audit & Quality Assurance
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\n Prepare documentation for external audits (AHPRA, NDIS, aged care, or agency accreditation)
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\n Recommend improvements to compliance processes and documentation
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\n Stakeholder Support
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\n Support onboarding for Scheduling and Recruitment teams by assisting new applicants through the onboarding\-to\-placement process
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\n Communicate regularly with staff regarding required documents and compliance requirements
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