HR Administrator

MNAQ (Australia)'s P&C Team is growing. We believe that our employees are our greatest asset, and we are looking for an organised, enthusiastic HR Administrator to help us support our team from day one and keep our HR operations running like clockwork.

The Role

As our HR Administrator, you will be the backbone of our People team. You will handle the vital day-to-day administrative tasks that keep our department moving, acting as a primary point of contact for employee inquiries and ensuring our HR data is pristine.
If you are incredibly organised, love helping people, and have a sharp eye for detail, you'll fit right in.

1. Position Purpose

The HR Administrator is a foundational role designed to provide high-quality administrative and operational support to the People & Culture team. The successful candidate will manage essential day-to-day HR processes, maintain data integrity, and support various HR disciplines to ensure the seamless delivery of people services across a high-performance, safety-conscious organisation.

2. Key Responsibilities

HR Administration & Systems
Maintain and update the Human Resources Information System (HRIS) to ensure data integrity and compliance.
Prepare and issue employment contracts, variation letters and Individual Flexibility Arrangements (IFAs).
Coordinate the end-to-end onboarding process, ensuring a seamless experience for all new hires.
Manage the offboarding process, including conducting exit interviews and processing final documentation.
Recruitment & Talent Acquisition
Create job postings on internal and external platforms.
Screen resumes and coordinate interview scheduling between candidates and hiring managers.
Facilitate pre-employment checks, including references, police checks, and right-to-work verifications.
Employee Relations & IR Compliance
Provide first-level advice to employees and managers on company policies and the relevant Modern Award or Enterprise Agreement.
Support senior HR staff in documenting workplace meetings and maintaining confidential records of employee matters.
Assist in the annual performance review cycle and tracking completion rates across the business units.
Assist in monitoring "Better Off Overall" (BOOT) requirements for Individual Flexibility Arrangements (IFAs).
Monitor and manage HRIS alerts (probation, parental leave, LSL, RTW, IFA, FWA, etc)
Learning & Development (L&D)
Assist in the coordination of HR training sessions and the tracking of mandatory compliance training.
Contribute to the development of internal communications and the monthly P&C newsletter.
Workplace Health & Safety (WHS)
Support the HR team in monitoring and reporting on workplace health, safety, and wellbeing initiatives.
Assist in the coordination of worker's compensation documentation and return-to-work plans with QHSE as required.

3. Key Selection Criteria

Education & Experience: Completion of a tertiary degree in Human Resource Management, Business, or Psychology. Experienced in recruitment and onboarding/offboarding processes.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and a high level of digital literacy.
Communication: Excellent written and verbal communication skills with the ability to build rapport with diverse teams.
Detail Oriented: Exceptional organisational skills and the ability to manage multiple tasks with a high degree of accuracy.
Integrity: A strong understanding of confidentiality and the ethical standards required in a People & Culture role.
Teamwork & Collaboration: Demonstrated ability to work effectively within a team environment, contribute to shared goals and support colleagues during high-volume periods.

Experience

3 years of experience in an HR Administrative, Assistant, or Coordinator role.

Good to have

Experience in the Food Manufacturing or Microbiology/Chemistry Food Testing industries.

Professional Development

MNAQ is committed to your growth. As part of our Continuous Professional Development Program, you will be provided with:
A dedicated Mentor within the People & Culture team.
Regular 1-on-1 coaching sessions.
Exposure to strategic HR projects and organisational change initiatives.