Accounts Payable & Procurement Administrator for a Fire Solutions Company in Australia (Home Based Part Time)

Accounts Payable & Payment Administration Reconcile supplier expenditure transactions through Xero bank feeds. Run and prepare Accounts Payable reports for weekly payment approvals. Maintain supplier banking information including BSB and account details. Prepare ABA payment files for approved supplier payments. Provide ABA payment files to the Director for upload and processing through ANZ Banking. Maintain payment records and ensure payment runs are completed accurately and on schedule. Prepare separate reporting for credit card payments requiring Director approval and processing. Invoice Processing & Approvals Process supplier invoices into Lightyear for approval workflows. Allocate invoices to the correct approval templates and managers. Review supplier records to ensure approval routing is correctly configured. Monitor invoice approval status and follow up managers to ensure timely approvals. Review supplier statements and identify missing invoices. Obtain invoice copies from suppliers when required. Ensure invoices are accurately matched against approved purchase orders prior to payment. Assist with improving and streamlining approval workflows and system processes. Purchase Order Management Reconcile open purchase orders between Uptick and Lightyear. Receipt and close purchase orders within Uptick once goods and services have been received and processed. Investigate and close unmatched or incorrectly matched purchase orders in Lightyear. Monitor purchase order workflow compliance between systems. Verify purchase orders generated in Uptick are successfully distributed to suppliers and imported into Lightyear for invoice matching. Follow up managers regarding purchase orders that have been manually issued outside approved processes. Assist in maintaining procurement controls and improving system efficiencies.