Posted 16 June, 2026
Accounts Payable & Procurement Administrator for a Fire Solutions Company in Australia (Home Based Part Time)
Virtual Coworker
Albion Park,New South Wales,Australia,2527
Full Time
Reference: 474_449798_147741000082871206
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\n Accounts Payable & Payment Administration
Reconcile supplier expenditure transactions through Xero bank feeds.
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Reconcile supplier expenditure transactions through Xero bank feeds.
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\n Run and prepare Accounts Payable reports for weekly payment approvals.
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\n Maintain supplier banking information including BSB and account details.
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\n Prepare ABA payment files for approved supplier payments.
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\n Provide ABA payment files to the Director for upload and processing through ANZ Banking.
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\n Maintain payment records and ensure payment runs are completed accurately and on schedule.
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\n Prepare separate reporting for credit card payments requiring Director approval and processing.
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Invoice Processing & Approvals
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Invoice Processing & Approvals
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\n Process supplier invoices into Lightyear for approval workflows.
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\n Allocate invoices to the correct approval templates and managers.
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\n Review supplier records to ensure approval routing is correctly configured.
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\n Monitor invoice approval status and follow up managers to ensure timely approvals.
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\n Review supplier statements and identify missing invoices.
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\n Obtain invoice copies from suppliers when required.
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\n Ensure invoices are accurately matched against approved purchase orders prior to payment.
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\n Assist with improving and streamlining approval workflows and system processes.
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Purchase Order Management
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Purchase Order Management
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\n Reconcile open purchase orders between Uptick and Lightyear.
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\n Receipt and close purchase orders within Uptick once goods and services have been received
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\n and processed.
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\n Investigate and close unmatched or incorrectly matched purchase orders in Lightyear.
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\n Monitor purchase order workflow compliance between systems.
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\n Verify purchase orders generated in Uptick are successfully distributed to suppliers and imported
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\n into Lightyear for invoice matching.
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\n Follow up managers regarding purchase orders that have been manually issued outside approved
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\n processes.
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\n Assist in maintaining procurement controls and improving system efficiencies.
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