Facilities Coordinator (Soft Services)
Facilities Coordinator (Soft Services) - Melbourne Tullamarine Airport, VIC
Location: Melbourne Tullamarine Airport, VIC
Company: BGIS, Aviation Aligned Client
Employment Type: Full-Time, On-Site, Fixed Term until 30th June 2027 with possible permanency
Salary: $85,000 Pro Rata plus Superannuation
About BGIS
BGIS is a global leader in integrated facilities management, delivering thoughtful, sustainable, and high-quality solutions across complex environments. Our work across aviation, government, healthcare, and utilities has been recognised through industry accolades, including being an FMA Industry Award for Excellence 2025 Finalist and an RICS 2025 Property / Facilities Management Team of the Year Nominee, reflecting our strong focus on safety, collaboration, and continuous improvement.
Purpose of the Role
BGIS is seeking a proactive Soft Services Facilities Coordinator to oversee the day-to-day delivery of cleaning and other soft services at one of Australia's busiest aviation hubs. Reporting to the Regional Services Manager, this role ensures that high standards of cleanliness, compliance, and customer service are consistently achieved in a fast-paced, high-profile environment.
This position is ideal for someone with excellent communication skills, strong stakeholder engagement ability, and a background in managing soft services contracts.
Key Responsibilities
- Coordinate and oversee delivery of soft services including cleaning, pest control, gardens, grounds and waste management
- Manage consumables and chemical ordering, usage reconciliation, and supplier coordination
- Conduct and report on routine cleaning inspections, raising action items and ensuring follow-up
- Facilitate BU meetings and prepare agendas/minutes
- Prioritise and deliver month-end reporting requirements
- Liaise with client representatives, internal teams, and vendors to ensure expectations are exceeded
- Utilise work order management systems effectively to track, allocate, and report tasks
Education, Experience & Skills
Essential:
- Experience in cleaning or soft services contract management
- Strong communication and customer service skills
- Confidence working with high-profile clients in a fast-paced environment
- Proficiency with Microsoft Office Suite
- Familiarity with Computerised Maintenance Management Systems (CMMS)
Desirable:
- Background in facilities management within aviation, government, or large-scale commercial sites
- Experience managing third-party vendor relationships
Workplace Flexibility & Benefits
This position is full-time on-site at Melbourne Airport, with flexibility around start and finish times within core business hours. Free onsite parking is provided.
Why Join BGIS?
Key Benefits Include:
Spot recognition vouchers and $2,000 employee referral bonus.
Access to Flare for discounts across retailers, energy, utilities & much more!
Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers
Endorsed by Work180 as an employer of choice for women
Recognised by WORK180 as a Top 5 Employer for career development opportunities
Leadership programs - Future Leaders and Leadership Fundamentals
Service recognition awards for milestone anniversaries
Stretch RAP + Veteran Advocacy Group action
2 paid volunteer days annually
How to Apply
If you are an organised, confident, and customer-focused Soft Services professional, we'd love to hear from you.
BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQIA individuals, and people from culturally diverse backgrounds.
Eligibility
Applicants must have full working rights in Australia.
Apply Now
Join BGIS and be part of a workplace that values safety, diversity, sustainability, and innovation.
Explore more opportunities at https://apac.bgis.com
