Administration Assistant
Sims Metal (Sims) is a global leader in metal recycling. With facilities across the globe, Sims plays an intrinsic role in the circular economy by making resources available for future use. As a responsible corporate citizen, we continuously seek new ways to broaden our participation in the environmental sector, ensuring that our future is as bright, safe, and secure as at any time in our long history.
With a promote-from-within philosophy and a variety of programmes available to support continuous learning, Sims offers the opportunity for a rewarding career. We are committed to the ecologically sound and sustainable use of resources and strive to operate in a manner that minimises waste and protects the environment.
Administrative Assistant
Your Role
This is a hybrid role responsible for providing end-to-end coordination across project delivery, operations support, administration, and finance activities. The position ensures that operational and project workflows are executed efficiently, while maintaining accurate financial records and supporting cost control initiatives.
The role plays a critical part in enabling a small operating unit to run smoothly by bridging operations, projects, and finance functions.
Key Responsibilities
1. Project & Operations Coordination
Coordinate day-to-day site activities and support delivery of projects and outside jobs
Track project timelines, milestones, and deliverables to ensure timely completion
Assist in planning and scheduling of labour, plant, and equipment
Monitor operational progress and escalate risks, delays, or issues
Support operational teams during peak periods or critical activities
2. Administrative Support
Provide comprehensive administrative support to operations and project teams
Maintain accurate documentation, records, and reporting systems
Prepare reports, presentations, and operational updates
Manage data entry and document control processes
3. Finance & Cost Administration
Raise and manage purchase orders, invoices, and goods receipting
Support cost tracking for projects and operational activities
Assist in budget monitoring, cost allocation, and variance tracking
Reconcile invoices and liaise with Finance on discrepancies
Maintain accurate financial records and support month-end processes
Track cost per tonne and support reporting on operational performance
4. Logistics & Vendor Coordination
Coordinate transport, deliveries, and job schedules in collaboration with Transport
Liaise with vendors and contractors to support operational requirements
Ensure timely processing of vendor invoices and documentation
5. Stakeholder Engagement
Act as a coordination point between Operations, Transport, Trading, and Finance
Communicate effectively with internal stakeholders and external vendors
Provide timely updates on project, operational, and financial status
6. Safety, Compliance & Systems
Support adherence to SHECS policies and procedures
Ensure compliance with company policies, procedures, and regulatory requirements
7. Continuous Improvement
Identify opportunities to improve operational, administrative, and financial processes
Support initiatives to enhance efficiency, cost control, and reporting accuracy
Skills
Strong coordination and organisational skills across multiple functions
Sound financial acumen with experience in cost tracking and basic accounting processes
High attention to detail and accuracy
Effective communication and stakeholder management skills
Ability to manage competing priorities in a fast-paced environment
Proficiency in Microsoft Office and finance/ERP systems
Experience
Experience in administration, operations support, project coordination, or similar roles
Exposure to finance processes (e.g. invoicing, purchase orders, reconciliations)
Experience in industrial, logistics, manufacturing, or site-based environments is advantageous
Key Competencies
Planning and prioritisation
Attention to detail and accuracy
Commercial awareness
Problem-solving and initiative
Accountability and teamwork
Additional Requirements
Ability to work in a dynamic, site-based environment
Flexibility to support both operational and finance-related activities
Why Join Us?
Exposure to large-scale operational projects and capital investments
Opportunity to work across metro and regional operations
A role with variety, autonomy, and real business impact
Supportive team environment with strong operational leadership
In return, we offer:
A collaborative and dynamic workplace.
Opportunity to grow and thrive in a mature company operating in an industry with plenty of tailwinds.
Competitive remuneration
Be part of a global leading recycling company, where your work contributes to preserving our planet
Interested?
If you are ready to kickstart your career with us, please submit your resume and cover letter by clicking the 'Apply Now' button. We look forward to hearing from you!
A career with Sims provides you with the opportunity to work with an organization whose goal is to be the world's safest and most responsible recycling company. We are exemplary members of the communities in which we operate and are responsible stewards of the environment. We also offer competitive pay and a range of attractive benefits.
Sims acknowledges Australia's Aboriginal and Torres Strait Islander peoples as the Traditional Custodians of the land on which we work and live and gives respect to their Elders both past, present, and emerging. (Australia jobs only)
A career with Sims provides you with the opportunity to work with an organisation whose goal is to be the world's safest and most responsible recycling company. Our people achieve this by creating a zero-harm workplace, being exemplary members of the communities in which we operate, and being responsible stewards of the environment. We also offer competitive pay and a range of attractive benefits.
At Sims together we are a diverse group ofemployees who are supported by our equal opportunity policy. To achieve our purpose to create a world without waste to preserve our planet, we are guided by our Principles of Purpose: Be Safe + Well, Band Together, Be Accountable + Transparent, Consistently Innovate, Inspire with Purpose, Celebrate + Have Fun.
