Senior Administrative Officer, Student Resource Management

• 2 x Full Time Continuing Positions Available
• Coordinate unit offerings, class quotas, and timetabling activities.
• Analyse data to support scheduling, enrolment planning, and decision-making.
• Resolve operational issues and drive process improvements.

The Administration portfolio within the College of Sport, Health and Engineering is seeking to fill two Senior Administrative Officer (Student and Resource Management) positions.

About the Team:

A high-performing team delivers efficient, student-centred operational support across the College's teaching and learning activities.

Within this portfolio, Student and Resource Management (SRM) is responsible for:

• Coordinating unit offerings and course sequencing.
• Managing timetabling inputs and specialist facility requirements
• Overseeing sessional staff contracting and workload data
• Producing analytical reports to support College-level decision-making
• Driving continuous improvement in resource management

About the Role:

This role focuses on coordinating unit offerings, maintaining accurate class quotas, and supporting the College's timetabling and sessional staffing frameworks. You will analyse data from multiple enterprise systems to identify scheduling clashes, enrolment trends, and potential resource impacts, ensuring timely escalation and advice to stakeholders. You will prepare meeting papers, maintain high quality data records, service key operational meetings, and support SRM improvements during peak planning cycles. The role also involves resolving escalated student progression or timetable issues, contributing to system enhancement projects, and providing clear technical guidance on scheduling processes and timelines.

Position Details:

Classification: HEP Level 6 by 2 positions

Salary: $91,796 per annum - $99,361 per annum + 17% superannuation

Employment Type: Full-time, continuing

Hours per Week: 36.75 hours

Location: Hybrid (Melbourne CBD Campus)

For a detailed overview of the role's duties and responsibilities, please refer to the Senior Administrative Officer (Student and Resource Management) Position Description.

About You:

This role is ideal for a highly organised professional who thrives in a complex, data-driven environment. You can effectively manage competing priorities, analyse information to support informed decision-making, and deliver accurate, high-quality operational and administrative support.

What You'll Bring:

• Demonstrated experience coordinating unit offerings, class quotas, and timetabling activities within a complex organisational environment.
• Strong analytical skills, with the ability to interpret data across multiple university systems and provide clear, proactive advice and guidance.
• Sound judgement and problem-solving capabilities, with a proven ability to resolve operational challenges while maintaining strong stakeholder relationships.
• Excellent organisational and time-management skills, including the ability to manage high-volume workloads, meet critical deadlines, and quickly adapt to systems such as Excel, Syllabus+, StudentOne, and InfoVU.
• A proactive approach to identifying and implementing process improvements that enhance operational efficiency and service delivery.
• Exceptional attention to detail, ensuring accuracy across data management, reporting, and documentation.
• A professional, calm, and solutions-focused approach during peak periods, ensuring continuity of service and the delivery of high-quality outcomes.

Please note: The University is a Child Safe organisation. You will be required to hold a current Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment.

Who to Contact?

For further information relating to the position, please contact:

• Name: Asa Warnakulasuriya
• Position Title: Student and Resource Management Coordinator
• Email: [email protected]
• Phone: (03) 9919 8355

How to Apply:

For a copy of the Position Description, click HERE.

Applications must be submitted as a single document comprising:

• A cover letter
• Your curriculum vitae/resume
• Your responses addressing all selection criteria located in the position description
• Evidence of applicable qualifications, licences and registration
  

Note: Applications which do not address the selection criteria will NOT be considered.

Closing Date: Applications will close 19 June at 5:00pm. This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged.

Visa sponsorship is not available for this position. This role requires applicants to have full and permanent working rights in Australia.

Why Join VU:

VU provides competitive salaries, excellent superannuation, and a variety of benefits. The University fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU webpage.

Our Commitment to Protecting Country:

Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share.

Our Commitment to Progressive Inclusivity:
VU is an equal opportunity employer and proudly committed to progressive inclusivity. We welcome and celebrate diversity in all its forms including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio-economic backgrounds. We strive to reflect the communities we serve and foster an inclusive, respectful, and supportive environment where everyone feels they belong. We are proud to be a WGEA Employer of Choice for Gender Equality.

Our Commitment to Inclusive Recruitment:
VU is committed to providing a positive and barrier-free recruitment experience. If you require adjustments at any stage of the recruitment process, including accessible formats of documents, please contact us at [email protected] or call (03) 9919 5999.