Administrative Officer (DVCI)

Every institution values excellence. What matters most is why.
Griffith was created to be a different type of university. Here we strive to be a place where all peoples of all cultures feel valued and respected, and where Indigenous Australian people, cultures, knowledges, experiences and perspectives, form an integral part of our learning, teaching, research, and community engagement. At Griffith, we hold ourselves accountable to the belief that reconciliation is everybody's business.

Griffith's 2025-2030 Strategic Plan is underpinned by five values-informed challenges including: Indigenous flourishing-creating the conditions for Indigenous Australians to thrive academically, socially and culturally. Griffith aims to be the university of choice for Indigenous staff and students-a place where Indigenous people flourish in their study and careers, a place of cultural safety and a place where Indigenous ways of knowing, being and doing are celebrated in our curriculum, research and the culture.

The Deputy Vice Chancellor (Indigenous) portfolio leads and collaborates across the University to advance First Peoples learning and teaching, engagement, and research in line with Griffith's strategic goals. The Office is the coordinating office for all activities which fall within the portfolio, including:

• GUMURRII Student Success Unit is the heart of Griffith's Indigenous student community, with a dedicated student hub located on each campus. GUMURRII staff provide high quality services and support for potential and current students, from schools outreach to recruitment, orientation to graduation in a safe and culturally appropriate learning environment.
• Indigenous Research Unit is committed to creating an environment that fosters the sharing of Indigenous research and knowledges, developing the research capacity of academics and research candidates, and educational advancement of Aboriginal and Torres Strait Islander students.
• Learning and Teaching (Indigenous) team coordinates initiatives that embed Indigenous perspectives into curriculum and pedagogy, while also facilitating the Cultural Humility program for staff across the University.
• Maori and Pasifika Engagement team, based at Logan, drives outreach and community engagement, supporting prospective and current students and promoting diversity and inclusion.
• Head of Logan Campus, Griffith's intercultural, intergenerational campus focused on health and service disciplines that support major local employers.

This role is pivotal to this work. As the Administrative Officer, your contribution will enable the DVC(I) portfolio to operate effectively, allowing teams to focus on delivering meaningful outcomes aligned with Griffith's values.

Key Responsibilities
Working under the broad direction of the Executive Officer, the Administrative Officer will provide high level administrative support across the DVC(I) portfolio. In the role you will:

• Coordinate diaries, travel, records management and information flow
• Maintain and review administrative processes and make suggestions for improvement
• Support delivery of activities and events such as outreach programs, workshops seminars/symposiums, publications, and social media promotion
• Assist with website updates, data collection, and preparation of correspondence, presentations, and reports
• Support development of promotional materials, including brochures, newsletters, and research outputs
• Provide secretariat support to working groups and committees, including agendas, minutes, and follow-up actions
• Maintain databases, manage procurement, and process financial transactions
• Liaise with internal and external stakeholders as required
• Undertake additional duties across the DVC(I) portfolio as needed

About you
What matters most is your drive to create a brighter future that benefits all. Through our core principles of excellence, ethics and engagement, you'll thrive on seeing the direct and lasting impact you'll have on every community and every future.

You are highly organised, adaptable, and thrive in a role where no two days are the same. You bring a proactive mindset, strong attention to detail, and the ability to confidently manage competing priorities.

Importantly, you understand the significance of this role within a First Peoples context and are motivated to contribute to a culturally respectful and values-led environment.

You will also have:

• Strong organisational and multitasking skills, with the ability to prioritise tasks and mange time effectively
• Problem-solving skills and a proactive, solutions-focused approach to addressing challenges
• Demonstrated high level of accuracy and attention to detail across all administrative tasks
• The ability to build positive relationships with a wide range of stakeholders

The occupant of this position will hold a completion of a degree without subsequent relevant work experience, or a minimum of an associate diploma qualification and at least two years relevant work experience, or an equivalent combination of relevant skills, knowledge and experience.

You will also hold and maintain a valid Blue Card (QLD).

What we can offer
This is a full time, fixed term/secondment opportunity until 26 February 2027 based at Griffith University Logan . As Griffith is a multi-site University you may be required to work across other locations

Griffith University's campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary
HEW level 5 salary range $82,415.66 - $92,456.55 per annum, plus 17% superannuation.

Why join Griffith?
As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

• Generous leave entitlements including paid parental leave and leave loading
• Opportunities for internal mobility
• Health Safety and Wellbeing initiatives - on campus Gym facilities

At Griffith, we're committed to providing a safe and inclusive environment for all - whoever you are and wherever you're from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit ourEquity, Diversity and Inclusionpage.Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community.Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith'sModern Slavery Policy.

How to apply

Please submit your application online and ensure it includes the following:

• A covering letter outlining your suitability for the role - please refer to the qualifications above and the position description.
• Current curriculum vitae/resume including full contact details

For further information specifically about this role, contact Tracey King, Executive Officer, DVC(I) at [email protected]

For application and recruitment advice, contact Laura Whitworth, Talent Acquisition Partner on [email protected]

Closing date: 11.59pm Wednesday 17 June. All applications must be submitted online.