HR & Office Coordinator

General Summary:

We are seeking a highly organized and personable HR & Office Coordinator to serve as the primary on-site point of contact for our Sydney office. This is a dynamic, multi-functional role combining front-facing HR support with day-to-day office operations.

As the first face colleagues and visitors see, you will create a welcoming, professional environment while acting as a central resource for HR questions and workplace needs. You won't be expected to have all the answers-but you will know how to connect people to the right resources quickly and confidently.

This role partners closely with HR, Real Estate & Facilities, and global stakeholders, and offers strong growth potential within the HR function through mentorship and hands-on exposure.

Essential Duties & Responsibilities:

• Serve as the front desk point of contact for colleagues, visitors, and partners
• Act as a go-to resource for HR-related questions, directing inquiries to the appropriate teams
• Support onboarding of in-person Sydney employees, ensuring a smooth and welcoming experience
• Manage day-to-day office operations, including supplies, grocery orders, vendor coordination, and maintenance requests
• Coordinate office logistics such as catering, team lunches, and workplace events
• Oversee office budget tracking and expenses
• Serve as the on-the-ground liaison between HQ and the Sydney office
• Support office renovations and workplace improvement projects
• Maintain a clean, organized, and high-functioning office environment
• Assist with HR administrative tasks while maintaining strict confidentiality
• Provide occasional after-hours support as needed

Knowledge, Skills, and/or Abilities Required:

• Strong presence and confidence working with a wide range of personalities, including senior stakeholders
• Highly resourceful with sound judgment and problem-solving skills
• Excellent organization and ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and a customer-service mindset
• Ability to balance professionalism with a welcoming, approachable demeanor
• Proactive, hands-on approach with high accountability
• Experience managing office operations, vendors, or budgets is a plus

Educational/Vocational/Previous Experience Recommendations:

• Experience in office management, HR coordination, or similar role
• Experience in a front-facing, office-based position preferred
• Bachelor's degree or equivalent experience preferred

Working Conditions:

• Hybrid role with ~80% on-site presence required
• Front desk-based with high daily interaction
• Reports to Director of Real Estate & HR Operations