Administrator - AMPOL Turnaround
Administrator - AMPOL Turnaround
Play a key role in one of Australia's largest refinery shutdowns
Ensure accurate workforce data and payroll processing across the turnaround
Join a high performing UGL turnaround team
Why this role
Be an integral part of the AMPOL Refinery Turnaround from Mid-July - September 2026, supporting workforce coordination across a major shutdown.
Strengthen your capability across timesheet administration, labour reporting, and project coordination within a high-volume, fast-paced turnaround environment.
Contribute to the success of a critical national energy asset by ensuring workforce data is accurate, compliant, and delivered on time.
UGL
UGL provides engineering, construction, and maintenance services across multiple sectors including oil & gas, power, renewables, resources, water, defence, and telecommunications. Our teams operate in dynamic, technically demanding, fast paced settings where safety, accuracy, and performance are paramount.
About the Role
We are seeking an organised and detail-driven Administrator to support the upcoming AMPOL Refinery Turnaround.
You will work closely with Supervisors, Management, and broader project teams to manage the end-to-end process for a large workforce operating on complex rosters, including day and night shift crews.
The turnaround runs from Mid-July - End September 2026, operating on a 6 days on / 1 day off roster.
This role is critical to ensuring accurate payroll processing, workforce visibility, and timely project reporting during a high-demand shutdown.
What We Offer
6/1 roster for the shutdown duration
Exposure to one of Australia's last operational refineries
Strong, supportive safety-first culture
Access to UGL learning and development programs
Employee benefits, rewards, and long-term career pathway
Key Responsibilities
Timesheet & Labour Administration
Collect and process timesheets for all shutdown personnel
Verify hours worked, overtime, allowances, and job codes
Liaise with Supervisors and Leading Hands to resolve discrepancies or missing data
Ensure compliance with payroll cut-offs and reporting deadlines
Maintain accurate labour registers and workforce tracking
Produce daily and weekly labour reporting as required
Project Administration Support
Collate and maintain workforce and project data across registers and reporting tools
Assist with reporting requirements including workforce, compliance, and progress tracking
Enter and manage data across systems such as Excel, ETCH
Format documents in line with UGL standards
Support travel coordination for workforce and project personnel
Collate and print work packs and supporting documentation for site execution
Enter and track Safety Observations within required systems
Provide general administrative support to Supervisors, Management, and project teams
Support additional project administration tasks during peak shutdown activity
Proactively follow up stakeholders to ensure data accuracy and completeness
About You
Previous experience as a Timesheet Administrator or Project Administrator
Experience in shutdowns, oil & gas, construction, or heavy industry environments preferred
Strong proficiency in Microsoft Office (especially Excel); SAP experience desirable
High level of accuracy and attention to detail with numerical data
Ability to manage high volumes of timesheets in tight timeframes
Strong communication skills and confidence engaging with multiple stakeholders
Highly organised with the ability to prioritise competing deadlines
Proactive, reliable, and solutions-focused mindset
About UGL
As part of the CIMIC Group, UGL values inclusion and diversity of background, experience and thought. We encourage applications from women, Aboriginal and Torres Strait Islander peoples, culturally diverse candidates, people with disabilities and mature aged workers.
How to Apply
If this opportunity aligns with your experience, please click Apply and follow the prompts. We will contact shortlisted applicants.
Screening processes may include reference checks, work rights verification, national police checks, and pre-employment medicals including drug and alcohol testing.
